Running a med spa is a different kind of challenge than running a nail salon or yoga studio. You’re managing high-ticket services, client consent forms, complex scheduling across licensed providers, and a client base that expects a premium experience at every touchpoint. The software you choose either supports all of that or quietly fights you every day.
This guide compares the seven most relevant platforms for med spa owners in 2026 — honestly, with trade-offs included — so you can make a decision that fits your actual operation rather than just the demo you watched.
What to look for in med spa software
Before the list, the criteria: these are the factors we evaluated for each platform.
- Online booking — real-time availability, service and provider selection
- Automated reminders — email and SMS, configurable timing
- Client intake and consent forms — digital, collected before the appointment
- Payments and deposits — card on file, deposits at booking, package payments
- Team and multi-provider scheduling — individual calendars, permission levels
- Reporting — revenue, retention, utilization at a glance
- Ease of setup — time to go live, complexity of configuration
- Pricing — transparent monthly cost relative to what you get
1. DaySpark
DaySpark is purpose-built for service businesses that need clean scheduling, automated client communication, and payment collection without a steep learning curve. It handles online booking, email and SMS reminders, digital intake and consent forms, deposits, packages, memberships, and team calendars in one place.
Best for: Single-location or growing multi-location med spas that want everything working out of the box without a long onboarding process.
Standout features:
- Real-time online booking with provider selection and service-specific availability
- Automated email reminders on all plans; SMS reminders available on Growth and Professional plans (requires a separate SMS add-on, US and Canada only)
- Digital intake and consent forms on Growth and Professional plans
- Deposits and card-on-file at booking on all plans
- Packages and memberships with automated billing on all plans
Pricing: Three plans — Essential ($49/mo), Growth ($89/mo), Professional ($129/mo) — with annual discounts available. Pricing is per plan, not per staff member: adding providers within your tier doesn’t increase your bill. No booking commissions or marketplace fees. 14-day free trial, no credit card required.
A note on pricing model: Most scheduling platforms charge per staff member per month. At 5 providers, a per-seat platform charging $10–$30/seat adds $50–$150/month on top of your base plan. DaySpark’s tier-based pricing means your cost is fixed within a plan regardless of how many staff you add — up to the tier’s staff limit.
Trade-offs: Newer platform with a growing feature set; intake forms, SMS reminders, and multi-location management require the Growth plan or above. Some advanced EMR and clinical documentation features found in specialized medical software are not yet included.
2. Vagaro
Vagaro is one of the most widely used salon and spa scheduling platforms and has expanded into med spa functionality over time. It supports online booking, a marketplace listing, POS, and basic intake forms.
Best for: Owners who want marketplace discovery and a wide feature set, and are comfortable with a more complex interface.
Standout features:
- Large consumer-facing booking marketplace
- Full POS system with retail inventory
- Email and SMS marketing add-on
Pricing: Per-staff pricing. Starts at ~$30/month for 1 staff member, then ~$10/month per additional staff. A team of 5 runs ~$70/month; a team of 10 runs ~$120/month — before add-ons. Key features like intake forms, text marketing, and email marketing campaigns are separate paid add-ons on top of that base.
Trade-offs: The interface can feel cluttered for smaller operations. The real monthly cost for a mid-size med spa team is significantly higher than the starting price once add-ons are included. Marketplace visibility cuts both ways — clients can easily compare you to competitors listed nearby.
3. Boulevard
Boulevard is a premium salon and med spa platform focused on larger, experience-focused businesses. It has strong scheduling and client management tools and a polished consumer-facing booking experience.
Best for: Established med spas with 3+ providers that prioritize a high-end client experience and have the budget for a premium platform.
Standout features:
- Smart scheduling that optimizes appointment flow
- Polished client-facing booking with strong branding controls
- Membership and series management
- Detailed reporting and analytics
Pricing: Per-location pricing (not per-staff, but tiered by team size): Essentials at $176/month covers up to 5 staff; Premier at $293/month covers unlimited staff; Prestige at $410/month adds forms and expanded messaging. Annual billing saves 10%. Note that intake and consent forms are only included on the Prestige tier.
Trade-offs: Cost is a real barrier for smaller operations. Forms are gated to the highest plan. Less suited to solo or two-person med spas where even the entry plan is overpriced for the usage.
4. Mindbody
Mindbody is one of the oldest platforms in the wellness software category and has deep feature breadth. It includes scheduling, a consumer marketplace, marketing tools, staff management, and more.
Best for: Large wellness businesses and multi-location groups already invested in the Mindbody ecosystem.
Standout features:
- Consumer discovery marketplace
- Extensive third-party integrations
- Staff payroll and management features
- Class scheduling in addition to appointments
Pricing: Starts at ~$99–$139/month for the base Starter plan, but most useful features require the Accelerate or Ultimate tiers — both custom-priced (contact sales). Additional per-staff licensing adds $30–$50/month per staff member beyond what’s included. A branded mobile app is ~$199/month extra. SMS marketing, advanced analytics, and multi-location all add further cost. Real-world total cost for a 10-person practice can exceed $1,000–$1,600/month.
Trade-offs: Steep learning curve. Expensive for smaller teams once add-ons are accounted for. Interface has not kept pace with newer competitors. Support response times are a recurring complaint.
5. Jane App
Jane App is a Canadian-built practice management platform primarily used by allied health clinics (massage, chiropractic, physiotherapy) but increasingly used by aesthetic and medical clinics.
Best for: Med spas with a strong clinical/health focus that need robust charting and provider-specific scheduling.
Standout features:
- Detailed clinical charting and SOAP notes
- Insurance and billing workflows
- Clean, provider-centric scheduling interface
- Telehealth included
Pricing: Per-practitioner pricing. Base plans start at CAD $54–$99/month (~USD $40–$73) and include one practitioner; each additional practitioner is billed separately on top of that. Pricing is in Canadian dollars since Jane is a Canadian company, so USD-based practices should account for the exchange rate.
Trade-offs: Designed primarily for healthcare practitioners, not lifestyle/aesthetic businesses. Less polished consumer-facing booking. Per-practitioner pricing adds up quickly for practices with 4+ providers.
6. Fresha
Fresha is a scheduling platform with a consumer marketplace that has grown rapidly in the salon and spa space. It charges a monthly subscription and also earns revenue through payment processing and a commission on new bookings made through its marketplace.
Best for: Solo operators or small teams that want marketplace discovery alongside a clean scheduling tool.
Standout features:
- Consumer marketplace for new client discovery
- Clean booking interface
- Basic client management
- Deposits and card capture supported
Pricing: Per-staff subscription — roughly $10–$15/month per team member (pricing displayed in local currency; check Fresha’s site for your region). The more significant cost to understand is the marketplace commission: Fresha charges 20% on new client bookings made through its marketplace, with a minimum of $6 per booking. On a $200 treatment, that’s $40 per new client. Returning clients rebooked through your direct link are not charged a commission. Online payment processing is an additional 1% + ~$0.20 per transaction.
Trade-offs: The 20% new-client commission is a significant cost on high-ticket med spa services — for practices where the average treatment is $150–$300+, the commission model can easily exceed the cost of a flat monthly subscription. Intake forms and clinical tools are minimal.
7. GlossGenius
GlossGenius is a scheduling platform primarily targeted at independent stylists, estheticians, and small beauty businesses. It has a strong mobile experience and clean branding.
Best for: Solo aestheticians or single-service estheticians who want a simple, attractive mobile-first setup.
Standout features:
- Beautiful booking pages out of the box
- Strong mobile app
- Card on file and deposits
- Simple, clean interface
Pricing: Flat per-business pricing (not per-staff): Standard at $28/month, Gold at $56/month, Platinum at $168/month — with ~12% savings on annual billing. Payment processing is a flat 2.6% with no per-transaction fee.
Trade-offs: Not built for teams or multi-provider practices. Limited intake/consent form functionality (Gold plan and above). Not designed for the clinical side of med spa operations.
Comparison at a glance
| Platform | Intake forms | SMS reminders | Pricing model | Starting price |
|---|---|---|---|---|
| DaySpark | Growth+ plan | Growth+ (add-on) | Flat per plan | $49/mo includes 3 staff on Essential plan |
| Vagaro | Add-on | Add-on | Per staff/mo | ~$30/mo + $10/staff/mo |
| Boulevard | Prestige only | Yes | Per location | $176/mo |
| Mindbody | Limited | Add-on | Base + per staff | ~$139/mo + add-ons |
| Jane App | Yes | Yes | Per practitioner | ~$54/mo, limited to 1 practitioner and up to 20 appointments/mo |
| Fresha | Limited | Yes | Per staff | ~$15/staff/mo + 20% commission on bookings |
| GlossGenius | Gold+ plan | Yes | Flat per plan | $28/mo for solo plan |
Which platform is right for your med spa?
- Just starting or growing: DaySpark Essential ($49/mo) gives you online booking, email reminders, packages, memberships, and payments with no per-staff fees. Step up to Growth ($89/mo) for intake forms, SMS reminders, and multi-location.
- Want a marketplace to find new clients: Vagaro or Fresha — but model out the real cost. Vagaro’s per-staff fees add up fast; Fresha’s 20% new-client commission on a $200 treatment is $40 per booking.
- Multi-location, premium budget: Boulevard.
- Clinical focus with charting needs: Jane App.
- Solo operator, clean mobile experience: GlossGenius.
One thing worth calculating before you commit to any platform: take your current (or projected) team size and run the actual monthly number — base plan plus per-staff fees plus any add-ons you need. For a 5-provider practice, per-seat pricing from most competitors adds $50–$150/month over what’s advertised on the pricing page.
The best way to decide is to trial the software with your actual scheduling logic, service menu, and team setup. DaySpark offers a 14-day free trial with no credit card required.