Scheduling & calendars

One calendar for every stylist and provider

Q: Can I schedule multiple staff members on one calendar?

Yes. DaySpark shows your team on a shared calendar with day, week, and month views. Day view gives each provider their own column; week view shows the full team on one timeline. Use the staff filter to focus on one provider or see everyone at once.

Q: Does DaySpark prevent double-booking?

Online booking only offers times when the selected provider is free and any required resource is available. On the calendar, shared resources such as rooms or equipment trigger a conflict warning before the appointment is saved. Time blocks and staff working hours also keep availability accurate for your team and clients.

Q: How do rooms and equipment factor into scheduling?

Create resources in Settings and assign them to services by location. When a service requires a resource, DaySpark checks whether that asset is already booked for the requested time. Resources are not separate calendar columns — they are validated against the service being scheduled.

Q: How do I reschedule or move an appointment?

Drag and drop on the calendar to move an appointment to a new time or, in day view, to another provider. Changes save immediately when you drop the appointment. Open the appointment to send updated notifications to the client — drag-and-drop moves do not notify clients automatically.

Q: Can clients see real-time availability when booking online?

Yes. Online booking pulls availability from the same staff schedules, time blocks, and appointments your team sees on the calendar. When a provider blocks time or a required resource is unavailable, that slot does not appear to clients booking online.

Q: Does the calendar work for part-time and rotating schedules?

Set custom working hours per provider and per location. Part-time stylists, locum injectors, and rotating therapists each get their own schedule — so online booking only offers slots when they are actually in.

Q: Can I view one provider’s schedule without seeing everyone else?

Yes. Filter the calendar to a single provider or switch to day view to focus on one column. Managers can still open week view when balancing the full team.

Q: What happens if two people try to book the same slot at once?

Online booking calculates availability from current appointments and resource usage, so the first completed booking takes the slot. If a conflict still arises on the calendar, your team sees a resource overlap warning before saving.

DaySpark keeps your whole team on one schedule — with day, week, and month views, resource conflict checks, and live online availability so you run a smoother day behind the chair or in the treatment room.

Day, week, and month views with staff columns in day view
Resource conflict checks for shared rooms and equipment
Drag-and-drop rescheduling with optional client notifications

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Providers on one calendar

Stylists, injectors, and therapists on one shared calendar
Surprise resource conflicts

Shared rooms and equipment checked before appointments save
To reschedule

Drag-and-drop moves save immediately on the calendar

Team scheduling

Every provider and appointment — organized

Week view

See the whole week at a glance

Switch between day, week, and month views without losing context. Week view shows your full team on one timeline; day view breaks each provider into their own column so managers can spot bottlenecks before the rush hits.

Week of Jun 9 5 providers

91113

Mon

Balayage

9:00 · Sarah T.

Blowout

12:30 · Emma L.

Root touch-up

2:00 · Nina K.

Tue

Botox

9:30 · Alex K.

HydraFacial

11:00 · Jordan M.

Consult

1:30 · Riley P.

Wed

Bang trim

8:30 · Ava C.

Color + cut

10:00 · Mia S.

Highlights

12:00 · Kate B.

Trim

3:00 · Lena W.

Thu

Laser consult

9:00 · Chris D.

Filler

11:30 · Alex K.

Facial

2:30 · Sam R.

Fri

Extensions

9:00 · Taylor H.

Balayage

11:00 · Dana F.

Botox

1:00 · Morgan J.

Facial

3:45 · Priya N.

Open slots

Fill gaps before chairs sit empty

Working hours, time blocks, and existing appointments define what is open on the calendar. Front desk staff see availability in real time and can slot in walk-ins or last-minute bookings from empty time slots.

Staff columns

Every provider on their own lane

Day view puts each stylist, injector, or therapist on a dedicated column. Compare workloads side by side, drag appointments between providers, and know exactly who is free when a VIP client calls.

Day view · Wed 9 AM – 5 PM

9 AM1011121 PM234

J Jordan

Balayage

9:00 · Sarah T.

Blowout

11:30 · Emma L.

Color consult

1:00 · Nina K.

Trim

3:30 · Kate B.

Style

4:15 · Olivia G.

M Mia

Color + cut

10:00 · Mia S.

Highlights

12:30 · Lena W.

Gloss

2:15 · Hannah V.

Root touch-up

3:00 · Dana F.

D Dr. Lee

Botox

9:00 · Alex K.

Filler

10:30 · Chris D.

Consult

12:00 · Riley P.

Laser treatment

2:00 · Sam R.

Conflict prevention

Catch shared-resource overlaps early

When a service requires a room or piece of equipment, DaySpark checks for conflicts before the appointment is saved. Online booking hides unavailable slots; your team sees a warning in the calendar and can choose another time.

Real impact, real businesses

How salons, med spas, and clinics run smoother days with shared scheduling.

Multi-stylist salon

Six chairs, one source of truth

A busy color bar with six stylists used to juggle three calendars and a whiteboard. Moving to a shared DaySpark calendar cut scheduling calls in half and eliminated the “I thought you had her at 2” conversations.

Fewer scheduling errors
Med spa with treatment rooms

Shared resources stay in sync

Laser suites and treatment rooms are linked to services as resources. When Room 2 is already booked, online clients cannot select that slot — and staff get a warning if they try to schedule a conflicting appointment manually.

Fewer room conflicts
Growing wellness clinic

New hires onboard in minutes

Adding a fourth massage therapist used to mean rebuilding the whole schedule. With per-provider working hours, service assignments, and online booking toggles, the clinic manager set up the new schedule and went live the same afternoon.

Faster team expansion